2020 MOACAC Affiliate Meeting Minutes

Missouri Association for College Admission Counseling |General Membership Meeting | via Zoom | Monday, October 5, 2020

President Welcome| Dawn Michel

Welcome! You can find all the links and surveys in the Zoom chat for everything we discuss today. If you are interested in volunteering, please let Dawn or Joann know or complete the volunteer link in the chat.  We will be playing trivia today to make our meeting more fun! You will also be hearing from each committee chair today with an update on their committee.  This meeting we are having today takes the place of the membership meeting we were scheduled to have at NACAC in Minneapolis last month.  Congrats also to Mark Steinlage now representing us a NACAC board member! 

Past President | Charlie Hungerford

  • Governance & Nominating Committee members were recruited over the summer. This year, I’m pleased to announce that Drew Griffin, Diane Drilling, Jamie Staggs, and Nikki Hostnik have agreed to serve MOACAC in a one-year committee term to help drive the nominations and elections for president-elect, treasurer-elect, alternate delegates, and award recipients.

  • Bylaw revision. Based on feedback from the National Association for College Admission Counseling, NACAC’s attorney, and training for the Affiliate President’s Council, we will be asking for approval of the revised MOACAC Bylaws later in this meeting. A copy of the proposed MOACAC Bylaws was emailed to every MOACAC member on September 4, 2020, as required by current bylaw standards. At the time of submitting this report, we have received 2 questions and no comments.

  • NACAC Chief Delegate update. Elections for 3 new NACAC Board of Directors and NACAC President Elect, as well as the approval of the new Guide For Ethical Practices for College Admissions occurred in September. Congratulations to our very own Mark Steinlage, from Saint Louis University, elected to a 3-year Board of Director Position for NACAC! 

Admissions Practices| Kyle Johnson

Bus Tour | Jennifer Tanner

  • Alternating schedule between Counselor Bus Tour and Show-Me Tour

  • Counselor Bus Tour 2021 to Iowa/Nebraska was cancelled due to COVID-19

  • Summer 2022: Show-Me Tour

    • Showcases colleges/universities in Missouri

    • Has been attended primarily by out-of-state IEC’s in past years 

    • Commitment from colleges is ~$3,000

    • If your college is interested in participating, please contact jennifer.tanner@slu.edu

Communications| Ivy Hartman

  • Did you know we have TWO Facebook pages? We’re also on Instagram and Twitter? Be sure to engage with us on these platforms!

  • MOACAC Facebook group page (used for posting questions, sharing best practices)

  • Quarterly Newsletter (via email)- submit an article, and MOACAC Members on the MO-ove by 11/27/20 for December 4th newsletter- email to bcollier@priory.org

  • Article published in West Magazine 4/28/2020 re: Test Optional changes due to COVID-19

  • Coverage this fall on KMOV CBS channel 4 and Channel 9 for Show-Me My Future programs as a result of press releases

  • New logos for MOACAC events

  • Continue to work on streamlining communication internally to members and externally

  • Social Media breakdown

    • MOACAC Facebook

      • Over 500 followers and likes

      • Posts generating largest impressions: BLM (798), $3K Scholarship(2.4K), ACT Announcement (3K), New Board(1.2K), StriveScan events (1.1K), Week 1 of Show-Me My Future (3.8K)

      • Thanks for all of the mentions!

    • MOACAC High School & College Admissions Professionals Group page

      • 13 members

      • Will be made private eventually

    • Twitter

      • 1186 followers and growing

      • Steady number of profile views, increase in followers, and mentions

    • Instagram

      • 305 followers, mostly female

      • Gaining followers consistently

      • 60 new followers since June 2020 

College Fairs | Michelle Luraschi and Andrew Laue

  • All Fall Regional College Fairs cancelled; no MOACAC endorsement of any in-person fair in Missouri

  • Initiated partnership with Strive Scan to conduct Show-Me My Future virtual college exploration event, which occurred September 13 - October 8. 

  • Show-Me My Future

    • 184 total sessions

    • 130 individual college sessions

    • 42 panel presentations, 12 career/military sessions

    • 168 colleges/organizations representing 32 states, and 3 countries

    • Over 7,000 session registrants

    • 62 MOACAC volunteer facilitators

    • Total revenue for MOACAC was approximately $26,000 ​

  • Spring fairs are TBD​

Government Relations | Peggy FitzGibbon

  • 9 MOACAC members advocated in Jeff City; 6 in D.C.

  • Met with 8/10 MO Representatives; Met with 7/8 representatives and both Senate offices - financial aid and counselor caseloads were primary topics of conversation

  • Re-thinking how we reach out to Missouri representatives since an in-person advocacy day probably won’t happen

  • Excellent updates from NACAC in the past - both positions are open and unsure about the status of a national advocacy day in 2021; virtual seems likely based on input I received from David Hawkins

  • Anyone interested in viewing a history of advocacy government letters should check out this website. NACAC often leads the initiative and we follow through at the affiliate level. 

Inclusion, Access, & Success | Amber Mitchell and Monica Nickolai

  • Will continue with conference in Spring 2021.

  • Most likely virtually.

  • Will host 3 conferences (St. Louis, Kansas City, and Mid-MO) if large gatherings are possible. If not possible, we will host 1 large virtual conference for all 3 regions. 

  • Braxton Rethwisch Scholarship

    • Will host 3 conferences (St. Louis, Kansas City, and Mid-MO) if large gatherings are possible. If not possible, we will host 1 large virtual conference for all 3 regions.

    • Will continue to offer 5-$1,000 one-time scholarships.

    • Application will go live on Scholarship Central in November.

    • Criteria: HS Senior, 2.5 GPA (cum.), MO resident, Enroll full-time in MOACAC member post-secondary institution.

    • Winners will be announced in April during MOACAC Conference. ​

  • Inclusion Conference Scholarship

    • Will offer 3-$750 one-time scholarships.

    • Criteria: Open to all HS students who attend and participate in the Inclusion Conference in Spring 2021.

    • Students can only win the scholarship the year they participate in the Inclusion conference. 

  • IAS Needs-Based Scholarship​

    •  Will offer 2-$3,000 one-time scholarships.

    • Application will go live on Scholarship Central in May 2021

    • Criteria: MO resident, Graduate from MO high school, Enroll full-time in MOACAC member post-secondary institution.

    • Winners will be announced in July 2021. Scholarships sent directly to institution. ​

International Initiatives | Trisha Hasbrouck

  • The MOACAC website has been updated with links and articles for incoming international students and outgoing American students

  • Information takes readers to NACAC, NAFSA, and the State Department

  • Depending on future COVID travel regulations, there may be a grant to supplement MOACAC members’ international college visit/travel 

Membership | Shelley Gerringer and Mary Giunta

  • Current Members: 590 active members (slide has details on numbers of types of memberships)

  • Number of members forecasted for 20-21:

    • 464 forecasted (which is 60% of previous year)

    • 590 current members is 76% of last year’s membership enrollment (exceeded forecast by 16%) 

Professional Development | Jenny Chism and Darren Meeker

  • Tools of the Trade

    • August 10-11, 2020

    • Zoom Virtual

    • Twenty-Seven (27) Participants and 10 Expert Presenters

  • MEGA Cube

    • September 2-3, 2020

    • Zoom and Hopin Virtual

    • Ninety-Five (95) College Updates

    • One Hundred Twenty-Seven (127) College Reps Present

    • One Hundred Fifty-Three (153) High School Counselors Attended State-Wide

  • College Counselor Institute

    • October 16, 2020

    • Zoom Virtual

    • Mark your calendar!

    • Free for High School Counselors to attend! 

Use the official conference hashtag #moacacscc to stay connected to all things conference!

  • Facebook
  • Twitter
  • Instagram